Privacy Policy

Last Updated: March 2026

Welcome to Vidiyum, a school management application designed to facilitate communication and administrative tasks for schools, teachers, students, and parents. Your privacy is important to us.

1. Information We Collect

We collect information to provide better services to all our users. The types of data we collect include:

• Personal Information: Names, email addresses, phone numbers, and profile photos of staff, students, and parents provided by the school administration.
• Academic Data: Attendance records, homework assignments, examination results, and class schedules.
• Financial Data: Fee payment records and transaction history related to school fees.
• Communications: Messages and notices sent through the application's messaging system.
• Device Information: We collect device-specific information (such as hardware model, OS version, and FCM tokens) to provide push notifications.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To manage school operations, including attendance, academics, and fee tracking.
• To facilitate communication between school staff, parents, and students.
• To send important notifications (notices, homework alerts, fee reminders) via push notifications.
• To improve our application and troubleshoot technical issues.

3. Data Sharing and Disclosure

We do not share your personal information with companies, organizations, or individuals outside of your school management system except in the following cases:

• With your consent: When your school administration authorizes the sharing of data.
• Third-party service providers: We use secondary services like Firebase (by Google) for sending push notifications. These providers have access to limited data (like FCM tokens) only to perform these tasks on our behalf.
• Legal reasons: We will share personal information if we have a good-faith belief that access, use, preservation, or disclosure of the information is reasonably necessary to meet any applicable law, regulation, or legal process.

4. Data Security

We work hard to protect our users from unauthorized access to or unauthorized alteration, disclosure, or destruction of information we hold. We use encryption (SSL/TLS) for data transmission and implement robust access controls.

5. Your Rights

Users (through their school administration) can request access to their personal data, or ask for corrections or deletions. Since this is a school management system, most data management is handled by your school's administrative office.

6. Changes to This Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and through app notifications where appropriate.

8. Data Deletion Request

We provide a way for users to request the deletion of their accounts and associated data. To request account or data deletion, please follow these steps:

• Contact your school's administrative office directly, as they manage all user accounts within their respective school systems.
• Alternatively, you can send an email to vidiyum5@gmail.com with the subject line "Account Deletion Request". Please include your registered email address and school name.

Upon receiving a valid request, we will verify your identity and process the deletion within 30 days. Please note that some data may be retained for a specific period as required by local educational regulations or financial auditing requirements (such as fee payment records).

9. Contact Us

If you have any questions about this Privacy Policy, please contact your school administration or reach us at: vidiyum5@gmail.com